Shared Departments or On Behalf Of

A Shared Department Purchase Requisition (PR) is used when multiple departments share the cost of purchasing goods or services. The Requestor entering the order may not have access to all the funding sources involved. This process allows the Requestor to submit the order confidently, knowing the workflow will route the requisition to all appropriate organizational-level approvers for each funding source used.

The steps to create a PR for a shared department are like the steps required to create a PR for an On-Behalf-Of request.

Requestors can change their requisition to be On-Behalf-Of Shared Department on either the shopping cart or the draft requisition document.

On the shopping cart, select the magnifying glass icon next to Prepared for.

Search for Shared Department, Last Name: Department, First Name: Shared.

Select Search.

Likewise, if you are submitting an order on behalf of another user, search for that user in this field.

Select the plus symbol to add the Shared Department user to your cart.

The shopping cart has been updated to reflect Shared Department or another user.

The user can also edit the prepared for field on the draft requisition document. Before submitting the requisition, select the pencil icon in the General section to edit the field.

Follow the steps outlined above to search for the Shared Department User.

Last Updated: 02/02/26