Punchout Supplier

Send to supplier method – HokieMart Will Deliver, HokieMart will deliver the Purchase Orders to the supplier automatically once the PO is complete.

PunchOut suppliers are contracted suppliers, and you should use PunchOuts whenever possible instead of a Non-Catalog form. Departments have unlimited purchasing authority through PunchOuts, except for computer technology from Dell and Apple, which is limited to $100,000.

PunchOuts are maintained on the Supplier’s website. Select the icon for the supplier to be directed to the supplier’s website. Once a user has created a shopping cart within the PunchOut, items will transfer back to HokieMart to create a requisition.

Select the desired PunchOut on the HokieMart home page.

Users will be punched out of HokieMart and onto the supplier’s website for Virginia Tech ordering. When searching for items, the dollar value displayed will be the contract or discounted price. All of the PunchOuts are similar, but they are each a bit different in how items are placed into the shopping cart.

It is important that when you are placing a PunchOut order, you access the supplier’s website via HokieMart. Always have your pop-ups enabled on your web browser to allow the PunchOut to open.

When you punch out to a supplier site, enter the search criteria in the appropriate location, such as the supplier’s search bar.

Add your item to the cart.

Once you have completed your shopping, select the cart button.

Note that PunchOuts can offer additional benefits such as estimated shipping times and product availability.

Submit your cart for approval within the Supplier PunchOut.

Note: This is the last place you can make changes to the items on this order. If changes must be made to the line items after punching back in to HokieMart, users will need to delete the cart and start from scratch within the PunchOut.

The Supplier will return the items to HokieMart and place it in your Cart at the top. Proceed to checkout in HokieMart.

Helpful Tips

• Suppliers will not receive any external notes or external attachments on PunchOut POs due to cXML transmission.
• PunchOut orders are invoiced via cXML or supplier portal. Campus users will be able to see invoices for PunchOut orders on the invoice tab of their purchase order.
• User may not copy a cart that was created through a PunchOut.
• After returning to the cart, users may not add or delete items in the cart of the PunchOut. If changes need to be made to the items in the cart, users need to delete the entire cart and rebuild the order again through the PunchOut.

Last Updated: 02/02/26